Orders to Withdraw Funds From The Court’s Registry Information

Unless otherwise provided by statute or rule, each withdrawal from registry funds, including cash bail bond refunds, requires a written order of the Court. §117.053, LGC

You may also find helpful information on how to prepare an order at the Bexar County Law Library located at 100 Dolorosa, 5th Floor San Antonio, Texas 78205 Phone: (210) 335-3189. Additionally, please contact the Bookkeeping Department at (210) 335-2483 or (210) 335-1246 if you have any questions regarding amounts on deposit, status of refund, tracking number for mailed checks, etc.

We are required by Texas Local Government Code 117.054 to pay 10 percent of the interest earned on the investment to the general fund of the county. All orders to withdraw funds from the court’s registry, less any applicable administrative fee will normally be released within fifteen business days. If you have any questions regarding this process please contact the Bookkeeping Department of the Bexar County Clerk’s Office at (210) 335-2483 or (210) 335-1246 or via email at bookkeeping1@bexar.org.

See Map of the Courthouse and the Frequently Asked Questions

In order to process a request to disburse funds from the court’s registry, the Bookkeeping Department requires:

1A certified copy of the signed written order from the court

  • Does the order clearly state the COUNTY CLERK IS ORDERED TO issue the check?
  • Does the order clearly indicate amounts to be paid to multiple parties that equal the amount deposited into the court’s registry?
  • Does the order state exactly who is to receive the check? For example: The County Clerk is ordered to ISSUE A CHECK PAYABLE TO JOHN DOE.

2Signed form W-9 for the party receiving the disbursement

Helpful information regarding the language for orders to withdraw funds from the court’s registry:

  • An accurate address if check will be mailed per the courts order or submitted affidavit to withdraw funds
  • An accurate phone number if check will be picked up
  • If your check is to be picked up in person, an accurate telephone number is required along with your valid government issued identification upon pick up.
  • All pickups are made from the County Clerk’s Bookkeeping Department located in the Basement of the courthouse at 100 Dolorosa San Antonio, Texas 78205.

Information on refund for funds submitted to the Justice of the Peace for a case that was appealed to the County Courts

Appeal Bond

A bond in the amount set by the JP Court is required to perfect the appeal. The appeal bond may be a cash bond or a surety bond. If the appellant (party appealing) is unable to post a bond, he or she may file a pauper’s affidavit and pay one month’s rent in lieu of a cash or surety bond (Eviction cases).

1.  Release of Cash Appeal Bonds and Rent Deposits from County Court Registry – Once the County Court Judge issues a judgment, the Judge also issues an order to disburse the funds from the CC Registry to the appropriate parties. The County Clerk prepares and delivers the checks.

2. Refer to Orders to Withdraw Funds from the Court’s Registry Information document. You may also find helpful information on how to prepare an order at the Bexar County Law Library located at 100 Dolorosa, 5th Floor San Antonio, Texas 78205 Phone: (210) 335-3189

Laws Concerning Appeal

To obtain detailed information regarding appeals, you may refer to the following sources in the Texas Property Code and Texas Rules of Civil Procedure:

TRCP (TEXAS RULES OF CIVIL PROCEDURE)
Small Claim and Justice Court Suits Rules 14.c, Rules 571 – 574b
Eviction Suits Rules 749 – 752
District and County Courts Rule 143a
TEXAS PROPERTY CODE CHAPTER 24
Eviction Suits Sec. 24.0052 – 24.0054

Unclaimed Funds Search

This search tool can be used to search for unclaimed funds held by the County Clerk’s office for criminal, civil, and probate cases. You can search by entering a last name or by entering a case number. Use of this search constitutes agreement with the terms and conditions of use. Please call (210)335-1246 or (210)335-2483 if you identify funds that may belong to you.

SEARCH UNCLAIMED FUNDS

Escheated Funds

Funds that were escheated to the State may be claimed from the State Comptroller's Unclaimed Property Division. Some funds may require further court action. For further information and assistance, you may contact:

Comptroller of Public Accounts
Unclaimed Property Division
Research and Correspondence Section
P.O. Box 12019
Austin, Texas 78711-2011
Phone: (800) 654-3463
https://claimittexas.org

Non-Sufficient Funds Letter

If you have received a NSF letter, your check was returned to the Bexar County Auditor’s Office due to non-sufficient funds. You will need to submit funds in the form of cash, cashier’s check, or a money order made payable to the Bexar County Clerk. The fee for a returned check is $25.

Please contact the Bookkeeping Department at (210) 335-2483 or (210) 335-1246 to coordinate a payment and remove you from our outstanding checks listing. Failure to settle your NSF may result in a County Clerk’s Office refusing to accept future checks.

If payment is not received, the check will be forwarded to the District Attorney’s office for criminal prosecution.

Sample NSF Letter

Non-Sufficient Funds Letter

Map of Bexar County Courthouse, Justice Center & Paul Elizondo Tower (PET)

There are two buildings connected to the courthouse. Building 1 is the courthouse. Building 2 is the Justice Center. Building 3 is the Paul Elizondo Tower (PET).

There is a tunnel located in the basement. The tunnel connects the courthouse to the Justice Center (see the dotted lines below). To access the tunnel, go through the sliding glass doors located next to the elevators in the basement of the courthouse. To enter the PET from the Justice center, go across the courtyard.

How do I check to see if there are funds in the registry for me or someone?

The County Clerk’s Office provides a search tool that can be used to search for unclaimed funds held by the County Clerk’s office for criminal, civil, and probate cases. You can search by entering a last name or by entering a case number.

I was awarded money that was deposited in a lawsuit, how do I obtain it?

Present a certified copy of the court order to the Bookkeeping Department. For more details, refer to the “ORDERS TO WITHDRAW FUNDS FROM THE COURT’S REGISTRY INFORMATION” document.

There used to be money in the registry for me but it was escheated to the State, now what?

Funds that were escheated to the State may be claimed from the State Comptroller's Unclaimed Property Division. Some funds may require further court action. Visit https://claimittexas.org for more details or contact the State Comptroller at 1-800-654-3463

I am now 18 and there was money that was held in the registry for me, now what?

If you have funds in the registry, have turned 18 and wish to withdraw those funds, the Bookkeeping Department requires the following:

  • An original or certified copy of your birth certificate
  • Form W-9
  • Application To Withdraw Funds From The Bexar County Registry
  • Valid government issued identification (photocopy if application is mailed): state issued driver’s license, DPS I.D. receipt, state identification card, passport, military ID
  • Social Security Card (photocopy if application is mailed) Please refer to the Orders to Withdraw Minor Funds from the Court’s Registry Information document for full details on the process

I was awarded money that was deposited but I’m Pro Se, how can I obtain it on my own?

"Bexar County provides a Law Library that may have helpful information on how to prepare an order. It is located at 100 Dolorosa, 5th Floor San Antonio, Texas 78205
You may also refer to the “ORDERS TO WITHDRAW FUNDS FROM THE COURT’S REGISTRY INFORMATION” document for information on the payout process."

I need to request a refund, how can I do that?

Depending on where you paid for your transaction, you can contact the following County Clerk offices to request a refund:

  • Civil: 210-335-2231
  • Criminal: 210-335-2338
  • Probate: 210-335-2241
  • Recordings/Deeds: 210-335-2581
  • Marriage/Vitals: 210-335-2223

I received a refund check but I don’t know what it was for, how can I find out more information?

The refund check should contain the case number for the transaction you paid for. Additionally, your check may include the document filing number that you may search to view the image of the document filed. For all other questions, please contact our office with the check number at (210) 335-2483 or (210) 335-1246.

I would like to request a report of all funds currently on deposit, how can I obtain that?

Our office can provide a list of all funds resulting from cash bond deposits, condemnation, civil, and probate proceedings. If you would like a list, please submit an open records request to Priscilla Hernandez at 210-335-2561.

I submitted a motion/order that was signed by the Judge, now what?

If there are funds held in the registry and you have filed your motion/order with the appropriate office, the Bookkeeping Dept. requires a certified copy to begin the payment process.

What is the status of my refund check?

Please contact our office at (210) 335-2483 or (210) 335-1246 with details of your request, such as case number or payable name. We can provide a certified mail tracking number as well.

I would like to know the registry balance on a case, how can I find that?

Please contact the Bookkeeping Department at (210) 335-2483 or (210) 335-1246 and have your case number.

I submitted a check that bounced, how can I resolve it?

If you submitted a check that was returned non-sufficient funds, you will need to submit the amount that was returned in addition to a $25 fee for the returned check. The payment must be in the form of cash, cashier’s check, or a money order made payable to the Bexar County Clerk. Please contact the Bookkeeping Department to coordinate a payment at (210) 335-2483 or (210) 335-1246.

How long will it take before I can receive my money?

The normal processing time for all checks disbursed is up to 15 business days.

Can I request my money be transferred to my bank account instead of a check?

No, you will receive a check from the Bexar County Clerk’s Office.

My check was less than what was deposited, why is that?

Please note an administrative expense shall be deducted from each withdrawal, depending on the type of withdrawal. The deduction is not optional. It is required by Local Government Code § 117.054 and § 117.055.

Where is your office located?

We are located at 100 Dolorosa St. in San Antonio, Texas 78205. Our office is located in the original courthouse (green tiled roof) in the basement level towards the north end of the building. We are directly across from the Civil Department of the County Clerk’s Office. See map of the Courthouse

Can I request that my check be mailed to me?

Yes. For all cash bond refund checks, please use the Affidavit to request cash bond form and for all other registry checks, use the Affidavit to withdraw funds form. Once completed, mail it to our office at:

Bexar County Clerk’s Office
Attn: Bookkeeping Dept.
100 Dolorosa St. 104, San Antonio, Texas 78205